POS and Stock Software for Phone and Gadget Wholesalers
Gadgets POS works as mobile phone wholesale software for a business that buys in volume and sells to the trade. It handles purchase orders with serial lists, credit customers with limits and a running ledger, a trade price on every product, and container shipments. It does not include a portal where your customers place their own orders.
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Mobile phone wholesale software: what a wholesaler needs
A phone wholesaler or distributor has a different day from a shop. Goods come in by the pallet or the container, stock is sold on to shops and other traders rather than the public, a lot of it on credit, and the margin depends on knowing exactly what each batch cost. Serial numbers matter because buyers want to know what they have bought.
Gadgets POS was built for phone and gadget shops, and the parts of it that serve a trade business are real but not complete. This page says what is there, and what is not, so you can decide before you spend time on a demo. If you also run shops, much of this is shared with the POS system for mobile phone shops.
Receive stock on purchase orders with serial lists
You raise purchase orders to your suppliers, save drafts, and add the serial or IMEI list for the units on each order. Receiving the order puts the units into stock, each costed first in, first out from that purchase. Tax can be applied automatically by supplier, and you can return goods to a supplier.
A purchase planner uses your sales history to show what you need to reorder over a period of dates. See purchase order software and IMEI inventory software.
Credit customers with limits and a running ledger
Selling to the trade means selling on account. Each customer can have a credit limit and a running balance, payments can be received against the balance, and the ledger shows every order and payment. A customer who pays only part of an invoice carries the rest forward as a balance. These are partial payments against an account, not instalment plans.
A Customer Activity report lists who has ordered, who has paid, who is active and who has gone quiet, with balances, and exports to CSV.
A trade price on every product
Each product has a trade, or wholesale, price field in addition to the retail price, and it appears in the product list. It is a stored price you can see and use. It is not applied automatically to particular customers, so staff choose the price they sell at on the order.
Container and box shipments, China to store to shop
If you import, container shipments follow a consignment through its stages. You build a container, dispatch it, receive the boxes at the store, send sealed boxes on to a shop, and the shop opens and counts them. Box labels can be printed, there are comments on each shipment, and the receipt creates a purchase order for you.
This feature is switched on per business, so ask for it when you start your trial. It suits a particular way of working, and not every wholesaler will need it.
Request orders and branch transfers
Shops or warehouses can send a request order to the main store asking for stock, and stock moves between locations by request and acceptance. If a shipment is declined or rejected it shows on a separate list, and stock movement slips can be printed. See multi-store POS for the branch side.
Supplier ledger and payments
Each supplier has a ledger and a balance. You can record a payment against a particular purchase order or as a general payment on account, and each payment can be marked as paid from the day's takings or from reserved funds, which keeps your daily closing honest. Supplier payments and returns feed the same ledger.
Bulk product import
Products can be imported and exported by CSV, prices can be updated in bulk, and a product can be cloned. Categories, brands and attributes can be imported too. Customer and supplier lists cannot currently be imported from a spreadsheet, so those are added in the system. Receipts can be printed on A4 for trade invoices.
Is it right for you? Good fit and not a fit
The honest summary of who this suits, and who should look elsewhere.
A good fit
You are a wholesaler or distributor who also runs one or more shops, or sells to a small group of regular trade customers.
You need serial or IMEI stock, purchase orders, supplier ledgers and credit customers in one system.
You import in containers or boxes and want to track them to the shop.
Your staff take the orders, by phone, message or at the counter, and enter them.
Not a fit
You need a portal or website where your trade customers log in and place their own orders.
You need different prices for different customers applied automatically, or price tiers.
You need a quotations module, or integration with couriers or accounting software.
You need EDI or an API for large retailers to send orders directly.
If your needs are on the right-hand side, you will get more from a system built for B2B ordering. If they are on the left, start your 15-day free trial and tell us what you sell.
Questions from wholesalers
Does it have a portal where my customers order?
No. There is no customer or supplier login and no B2B ordering portal. Your staff enter orders for your trade customers, at the counter or from a phone call or message. If a self-service ordering portal is a must-have for your business, Gadgets POS is not the right choice today.
Can I set different prices for different customers?
Not automatically. Each product has a trade, or wholesale, price in addition to the retail price, and staff can see it and use it, but it is not applied to particular customers and there are no price tiers. Staff choose the price on the order, and credit limits are set per customer.
Can I track containers and boxes?
Yes, if container shipments are switched on for your business. You build a container, dispatch it, receive boxes at the store, send sealed boxes to a shop, and the shop opens and counts them. Box labels can be printed and each shipment has comments. The receipt creates a purchase order automatically.
Can I sell on credit and track balances?
Yes. Customers can have a credit limit and a running balance, and payments are received against the balance, with a ledger showing every order and payment. A customer who pays part of an invoice carries the rest forward. These are partial payments on account, not instalment plans with a schedule.